Health & Safety Information | 2023 NGLA Annual Conference

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Health & Safety Information | 2022 NGLA Annual Conference: In-Person Experience

Posted: November 18, 2021
Updated: January 26, 2022

We can’t wait for you to join us at the In-Person Experience of the 2022 NGLA Annual Conference in Baltimore, MD!

The health and safety of our attendees and communities are top priorities for NGLA. To help support a safe experience, we’ve updated our policies, including the NGLA Code of Conduct, and implemented new guidelines. Our team evaluates our policies regularly to ensure compliance with public health mandates and recommendations. We will continue to update our health and safety information as needed.

Our team continues to evaluate our policies regularly to ensure compliance with public health mandates and recommendations. In accordance with the recent CDC mask guidance update, NGLA has updated our face coverings policy for the In-Person Experience of the 2022 NGLA Annual Conference.

Together, we can all create an enjoyable experience centered on education and community building by following our health & safety guidelines and Code of Conduct. This means completing verification before attending, wearing a well-fit approved mask throughout the event, and practicing proper personal hygiene.

Be sure to check this page often for the most up-to-date information about what is required in order to attend the In-Person Experience of the 2022 NGLA Annual Conference and what to expect during the event.

Please direct questions to [email protected]Thank you for your understanding, cooperation, and continued support of NGLA’s mission. We look forward to seeing you soon!

 

** COVID-19 Policy **

Verification Required to Attend

In an effort to prioritize the health and safety of our attendees and the communities around us, all individuals that are attending the In-Person Experience of the 2022 NGLA Annual Conference in Baltimore, MD must provide proof of either

  • Full, non-booster vaccination against COVID-19 with a vaccine approved or authorized by the FDA or WHO and final dose administered at least 14 days prior to arrival at the conference. “Full, non-booster” vaccination is defined in the Frequently Asked Questions section of this page.

  • Negative rapid antigen or PCR COVID-19 test administered by a third-party within 72 hours of arrival at the conference. Documentation must show the attendee’s name. At-home test results are not accepted.

  • Proof of a positive COVID-19 test result administered by a third-party no more than 90 days prior and no later than 14 days prior to arrival at the conference. Documentation must show the attendee’s name. At-home test results are not accepted.

Each individual attending the In-Person Experience of the 2022 NGLA Annual Conference, regardless of role, must complete the verification process via CrowdPass, a digital health management app for events that participants will be given access to beginning February 2022. When the Attendee Information Form is submitted and registration is paid, an individual is invited to register for CrowdPass then complete the verification process.

The attendance verification process must be completed by Wednesday, February 23 prior to arrival at the conference.

Health and safety protocols are subject to change. Please check this page often for the most up-to-date information.

Attendance Verification for In-Person Experience

 

Face Coverings

Posted: November 18, 2021
Updated: January 26, 2022

Everyone attending the In-Person Experience of the 2022 NGLA Annual Conference in Baltimore, MD must wear an approved face covering while in public spaces of the Baltimore Marriott Waterfront per local public health guidelines. This applies to all attendees.

In accordance with the recent CDC mask guidance update, NGLA has updated our face coverings policy for the In-Person Experience of the 2022 NGLA Annual Conference. Everyone joining us in Baltimore, regardless of COVID-19 vaccination status, must wear a disposable 3-ply, KN95, or N95 mask. Other mask styles such as reusable cloth masks are not permitted. Masks must be worn at all times in all common areas of the Baltimore Marriott Waterfront with the exception of meals served in the Grand Ballroom. Presenters who are participating in instructional activities and are able to maintain 6' of distance from other attendees are permitted to remove their masks while presenting only.

Masks must be worn at all times except while eating, drinking, or taking oral medications for brief periods. Prolonged periods of mask removal are not permitted for eating or drinking outside of the Grand Ballroom at the Baltimore Marriott Waterfront while attending the 2022 NGLA Annual Conference.

Masks must fully cover your nose as well as your mouth and secure under your chin. Face coverings with exhalation valves, mesh material, neck gaiters, or material that cannot be secured under your chin such as a bandana are not permitted.

Refusal to wear a mask is a violation of the NGLA Code of Conduct as well as Baltimore public health guidelines and may result in dismissal from the conference.

What to Expect On-Site

Increased Sanitation and Hygiene

NGLA continues to work with the Baltimore Marriott Waterfront to implement sanitization standards. Sanitizer stations will be available throughout the event space. It is the responsibility of everyone to practice proper personal hygiene.

Follow All Signage and Direction from Staff

Logistics adjustments may occur during the event. Please follow instructions from NGLA as well as Marriott staff.

Follow the Code of Conduct

Please be aware of and respect the personal boundaries of your fellow attendees so that everyone can enjoy their experience. Violation of the NGLA Code of Conduct or Baltimore public health guidelines and may result in dismissal from the conference.

 

Frequently Asked Questions

Please direct questions to [email protected]. Thank you for your understanding and cooperation!

What is “full, non-booster” COVID-19 vaccination?

“Full, non-booster” COVID-19 vaccination means by the time of your arrival at the conference you are at least 14 days after your:

  • Second dose of a two-dose COVID-19 vaccine
  • First dose of a single-dose COVID-19 vaccine

All vaccines must be approved or authorized by the FDA or WHO against COVID-19.

Are face coverings required during the conference?

Yes, face coverings are required for all individuals while attending the In-Person Experience in Baltimore, MD when in public spaces of the Baltimore Marriott Waterfront, per local public health guidelinesIn accordance with the recent CDC mask guidance update, NGLA has updated our face coverings policy for the In-Person Experience of the 2022 NGLA Annual Conference. Everyone joining us in Baltimore, regardless of COVID-19 vaccination status, must wear a disposable 3-ply, KN95, or N95 mask. Other mask styles such as reusable cloth masks are not permitted. Please read the “Face Coverings” section above for detailed information.

What if an attendee develops symptoms prior to arrival?

Please do not attend the In-Person Experience of the 2022 NGLA Annual Conference if you experience COVID-19 symptoms prior to traveling. Delegations may substitute attendees at Registration at no additional charge if a planned attendee cannot attend. The new attendee must complete the attendee verification process via CrowdPass prior to arrival.

What if an attendee develops symptoms on-site?

Individuals must comply with CDC guidelines about COVID-19 regarding isolation or quarantine. Associated costs are the responsibility of the individual.

What attendee information will be shared with NGLA?

The only information that will be shared with NGLA is whether a person is approved to attend the In-Person Experience of the 2022 NGLA Annual Conference.

How do I complete verification for attendance via CrowdPass for the In-Person Experience?

Each individual attending the In-Person Experience of the 2022 NGLA Annual Conference, regardless of role, must complete the verification process via CrowdPass, a digital health management app for events that participants will be given access to beginning February 2022.

When the Attendee Information Form is submitted and registration is paid, an individual is invited to register for CrowdPass then complete the verification process.

The attendance verification process must be completed by Wednesday, February 23 prior to arrival at the conference.

How secure is my personal information on CrowdPass?

Data security is definitely one of CrowdPass’ top priorities. CrowdPass has partnered with two amazing companies to ensure the highest level of security for all of their clients and their event attendees: MedStack and Securicy.

MedStack is a great HIPAA-compliant platform that delivers built-in privacy and security protocols that cover all typical healthcare industry practice on personal data such as encryption, certificate and key management, backups, monitoring, and logging. With MedStack’s secure solution, CrowdPass can safely host attendee’s health screening process as well as storing these medical data from the contact-tracing period (28 days) until the disposal period (after 28 days). Therefore, all the information collected from each user will only be accessed internally for health-screening purposes and contact-tracing purposes.

On the other hand, CrowdPass utilizes Securicy for constant quality control of our system security. Securicy is an information security management platform for businesses from start-up to large enterprises. The Securicy platform uses industry-leading best practices to generate information security policies for our web application and automatically create implementation tasks. They frequently audit our system such as with penetration tests to evaluate our security level and provide tools, resources, and advice for building and maintaining our security compliance.

More information can found at: https://www.crowdpass.co/

What if I have additional questions?

Please direct questions to [email protected].

 

Thank you for your understanding and cooperation!