NGLA Volunteer Opportunities 

NGLA educates leaders from a variety of fraternal experiences to transform and empower their community and align actions with values.

 

Join the team to support the Northeast Greek Leadership Association (NGLA) as well as operations for the 2022 NGLA Annual Conference!

The mission of NGLA is advanced by our team of volunteers ranging from students to higher education professionals. Volunteering for NGLA is a great opportunity to learn about conference and association management, meet fellow fraternity & sorority members, and network with higher education and fraternal professionals. Volunteers are expected to uphold NGLA policies and procedures, including the NGLA Code of Conduct.

While we are no longer accepting applications for the 2022-2023 Volunteer Team, we encourage you to learn more about 2023 Student Staff and view opportunities from this year that we anticipate being available next year. Historically, the Call for Volunteers is in the spring and the Call for Student Staff (open to undergraduates and graduates) is open in November.

To ensure that you don't miss an announcement, please subscribe to our newsletter and follow NGLA on FacebookInstagram, and Twitter.

Please direct questions to [email protected].

 


 

COMING FALL 2022: 2023 NGLA Student Staff Opportunities

In preparation for 2023 NGLA Student Staff opportunities, please continue reading to learn about the position and selection process.

Student Staff, both undergraduate and graduate, are an important part of the success of the NGLA Annual Conference. This volunteer role is a great opportunity to learn about conference management, meet fellow fraternity & sorority members, and network with higher education and fraternal professionals.

In 2022, there were both virtual and in-person opportunities for Student Staff. Both opportunities required training prior to the conference. Individuals could apply for one or both opportunities. The application and associated reference forms for the 2022 NGLA Student Staff were due by December 6, 2021. Phone interviews were conducted on December 13 - 14, 2021. Student Staff were notified by December 20, 2021.

2022 NGLA Student Staff Virtual Experience Position Description

Responsibilities were remote and therefore required access to a stable internet connection and telephone. Expenses related to remote work were not reimbursed. Specific duties included but were not limited to:

  • Participate in pre-conference training
  • Attend Conference Committee meetings
  • Assist with managing audio/visual needs for virtual educational programming
  • Act as a “ghost host” for virtual programming to monitor event attendance, provide technology support to the presenter, distribute information to attendees, etc.
  • Provide excellent customer service for conference participants, attendees, and vendors
  • Provide support to other areas of the virtual conference team as needed
  • Uphold conference policies and procedures

2022 NGLA Student Staff In-Person Experience Position Description

Responsibilities were on-site and therefore required traveling to Baltimore, MD for our signature experience. Travel expenses, lodging, food, and conference registration were provided by NGLA. Specific duties included but were not limited to:

  • Participate in pre-conference training
  • Attend Conference Committee meetings
  • Assist with audio/visual needs for on-site educational programming
  • Assist with all aspects of on-site programming, including but not limited to monitoring event attendance, supporting the Silent Auction, and helping execute evening programming
  • Participate in evening on-call rotation
  • Provide excellent customer service for conference participants, attendees, and vendors
  • Participate in the NGLA Mentoring Program with members of the Conference Committee before, during, and after the conference
  • Provide support to other areas of conference team as needed
  • Uphold conference policies and procedures

Volunteers are expected to uphold NGLA policies and procedures, including the NGLA Code of Conduct.

Please direct questions to [email protected]. 


CLOSED: 2022 - 2023 NGLA Volunteer Team Opportunities

NGLA Annual Conference and Association volunteer opportunities include but are not limited to: assessment, awards, delegation outreach and support, educational programming, marketing, registration, technology, scholarship, sponsorship, and student staff.

NGLA is also seeking dynamic strategic thinkers and innovators to join our Board of Directors. Each member of the board plays an integral role in furthering the mission of NGLA. Our continued success depends upon the personal commitment and dedication of a select group of individuals that understand the privileges and obligations of leadership. The Association is currently accepting applications for the Board of Directors. Qualified applicants are those with association and/or organizational leadership experience who are committed to the fraternal movement.

There are opportunities to volunteer remotely and/or on-site in Pittsburgh, PA for the 2023 NGLA Annual Conference. If you are a new or returning volunteer, we ask that you complete this application.

  • April 11: Call for Volunteers & Board of Directors Opens
  • May 2: Call for Volunteer & Board of Directors Closes
  • May 18: Applicants Notified

2023 NGLA Annual Conference Team

Awards

NGLA Awards Chair is responsible for managing the NGLA Awards. This person participates in the design of the application and oversees the selection process including supervision of the NGLA Awards Judges (see below for description of NGLA Awards Judge). This person coordinates the presentation and distribution of NGLA Awards as well as promotional material such as the NGLA Awards Summary and pictures of the recipients. Additionally, the NGLA Awards Chair supports the preparation of scripts and slideshows for large group gatherings during the NGLA Annual Conference. The NGLA Awards Chair must have the ability to manage multiple projects simultaneously, delegate responsibilities and manage a medium-sized team.

The responsibilities for this position are primarily during September and October as well as mid-January through February. The NGLA Awards Chair is expected to attend regularly scheduled meetings with their volunteer supervisor as well as the monthly Conference Committee Meeting. This person must be available for on-site support throughout the NGLA Annual Conference. One year of experience working with an awards process is preferred.

NGLA Awards Judge assists with the selection of NGLA Awards recipients. This person is responsible for reviewing NGLA Awards applications and providing feedback that is used to select the recipients as well as to educate applicants about ways their application could be improved.

The responsibilities for this position are early January through early February.

Educational Programming

Educational Programming Chair is responsible for all educational content of the NGLA Annual Conference. This person participates in the design of the Call for Programs, oversees the educational programming selection processes and assists with scheduling educational programming. The Educational Programming Chair supervises the Educational Programming Assistant Chair, and Educational Programming Selection Committee. Additionally, the Educational Programming Chair leads the preparation of scripts and slideshows for large group gatherings during the NGLA Annual Conference. This person must have the ability to manage multiple projects simultaneously, delegate responsibilities, and manage a large-sized team. The Educational Programming Chair must have previous experience with conference educational programming.

The responsibilities for this position are year round with peak times during July, September through November, and mid-January through February. The Educational Programming Chair is expected to attend regularly scheduled meetings with their volunteer supervisor as well as the monthly Conference Committee Meeting. This person must be available for on-site support throughout the NGLA Annual Conference. One year of experience as the NGLA Educational Programming Assistant Chair or an NGLA Educational Programming Coordinator is required.

Educational Programming Assistant Chair collaborates with the Educational Programming Chair to manage all educational content for the NGLA Annual Conference. This person oversees strategic educational programming on-site during the NGLA Annual Conference including the preparation of scripts to introduce speakers for the Lectorials on C.H.A.N.G.E. and the Lectorials on R.A.C.E.. The Educational Programming Assistant Chair supports the preparation of scripts and slideshows for large group gatherings during the NGLA Annual Conference. The Educational Programming Assistant Chair supervises the Coordinator of the Order of Omega Case Study Competition. This person must have the ability to manage multiple projects simultaneously. The Educational Programming Assistant Chair must have previous experience with conference educational programming.

The responsibilities for this position are year round with peak times from October through February. The Educational Programming Assistant Chair is expected to attend regularly scheduled meetings with their volunteer supervisor as well as the monthly Conference Committee Meeting. This person must be available for remote as well as on-site support of the NGLA Annual Conference. One year of experience volunteering for NGLA is required. Experience with educational programming for a conference is preferred.

Coordinator of Order of Omega Case Study Competition is responsible for managing the Order of Omega Case Study Competition during the NGLA Annual Conference. This person collaborates with the Order of Omega to plan the program, which includes but is not limited to soliciting case studies, recruiting and training judges, and overseeing the program.

The responsibilities for this position are year round with peak time in February.

Educational Programming Selection Committee assists with the selection of educational programming for the NGLA Annual Conference. This Committee is responsible for reviewing program proposals and providing feedback that is used to select the programs as well as educate applicants on ways their proposal could be improved.

The responsibilities for this position are September through October.

Facilitator for Lectorials oversees the Lectorials on C.H.A.N.G.E. and Lectorials on R.A.C.E.. Both programs are approximately 40 minutes of content, 40 minutes of facilitated breakouts, and 10 minutes for closing. NGLA is seeking professionals and graduate students to serve as small-group facilitators for both Lectorials who have prior experience in one or more of the following content areas:

Facilitators may volunteer for one or both Lectorials. Facilitators are required to attend a 60-minute training that will be scheduled prior to the conference as well as the program during the 2023 NGLA Annual Conference in Pittsburgh.

The responsibilities for this position are in February only.

Judge for the Order of Omega Case Study Competition assists with evaluating the teams that participate in this program during the NGLA Annual Conference. Judges are required to attend a 60-minute training that will be scheduled prior to the conference as well as the program during the 2023 NGLA Annual Conference in Pittsburgh.

The responsibilities for this position are in February only.

Registration

Registration Chair is responsible for managing the NGLA Annual Conference registration process. This person participates in the design of the registration form and associated communications. This person also provides registration-related customer support to our community including but not limited to completing or adjusting registrations, managing invoices, and reporting on the status of registrations and invoices. The Registration Chair leads the Registration Desk at the NGLA Annual Conference and supervises volunteers assigned to support registration-related work. The Registration Chair also works with the Delegation Outreach and Support Team to help expand the impact of NGLA. This person must have the ability to analyze data and manage multiple projects simultaneously as well as strong written and verbal communication skills.

The responsibilities for this position are year round with peak times during July and August as well as January through February. The Registration Chair is expected to attend regularly scheduled meetings with their volunteer supervisor as well as the monthly Conference Committee Meeting. This person must be available for on-site support throughout the NGLA Annual Conference. One year experience with Registration as the NGLA Technology Chair/Coordinator, NGLA Student Staff (Assistant) Chair, or other position assigned to support NGLA Registration is preferred.

Special Programming

Special Programming Chair oversees non-educational programming designed to enhance the experience of NGLA Annual Conference including but not limited to evening entertainment. This person works with the Conference Committee to coordinate these experiences. The Special Programming Chair is expected to attend programming that is planned by this position. Additionally, the Special Programming Chair supports registration-related work while on-site at the NGLA Annual Conference.

The responsibilities for this position are primarily during October through February. The Special Programming Chair is expected to attend regularly scheduled meetings with their volunteer supervisor as well as the monthly Conference Committee Meeting. This person must be available for on-site support throughout the NGLA Annual Conference. Experience with event management is required.

Student Staff

Student Staff Chair supervises the Student Staff Assistant Chair and a large-sized team of undergraduate and graduate Student Staff members. This person leads the design of the Student Staff application and the selection process. This person manages Student Staff on-site in coordination with the Student Staff Assistant Chair. The Student Staff Chair works with the Conference Committee to identify responsibilities of the Student Staff and supports the Student Staff Assistant Chair to ensure the Student Staff is trained and functioning at a high-level while having a positive, meaningful developmental experience. The Student Staff Chair is on-call for 24 hours and may be responsible for issues occurring late at night during the NGLA Annual Conference.

The responsibilities for this position are primarily during August through February. The Student Staff Chair is expected to attend regularly scheduled meetings with their volunteer supervisor as well as the monthly Conference Committee Meeting. This person must be available for on-site support throughout the NGLA Annual Conference. One year experience as the NGLA Student Staff Assistant Chair or experience on NGLA Student Staff is preferred.

Student Staff Assistant Chair supports the Student Staff Chair in supervising a large-sized team of undergraduate and graduate Student Staff members. This person participates in the design of the Student Staff application and the selection process with the Student Staff Chair. This person supports Student Staff on-site in coordination with the Student Staff Chair. The Student Staff Assistant Chair works with the Student Staff Chair and Conference Committee to identify responsibilities of the Student Staff. It is the responsibility of the Student Staff Assistant Chair to ensure the Student Staff is trained and  functioning at a high-level while having a positive, meaningful developmental experience. The Student Staff Assistant Chair may be asked to be on-call for 24 hours and may be responsible for issues occurring late at night during the NGLA Annual Conference.

The responsibilities for this position are primarily during October through February. The Student Staff Assistant Chair is expected to attend regularly scheduled meetings with their volunteer supervisor as well as the monthly Conference Committee Meeting. This person must be available for on-site support throughout the NGLA Annual Conference. One year experience volunteering for NGLA, including as a member of Student Staff, or attending the NGLA Annual Conference is preferred.

Technology

Technology Chair manages all technology needs for the NGLA Annual Conference. Responsibilities include but are not limited to preparing and managing the electronic program guide, ensuring appropriate A/V is provided for all sessions, and troubleshooting A/V during the NGLA Annual Conference. This person may be asked to provide A/V recommendations to the Board of Directors and should be familiar with industry standards and best practices for equipment purchase and use. The Technology Chair supervises the Technology Assistant Chair and provides guidance for virtual programming.

The responsibilities for this position are year round with peak times during July and November through February. The Technology Chair is expected to attend regularly scheduled meetings with their volunteer supervisor as well as the monthly Conference Committee Meeting. This person must be available for on-site support throughout the NGLA Annual Conference. One year of experience volunteering for NGLA or attending the NGLA Annual Conference is required. One year of experience on the NGLA Conference Committee is preferred.

Technology Assistant Chair supports all technology needs for the NGLA Annual Conference. Responsibilities include but are not limited to preparing and managing the electronic program guide, ensuring appropriate A/V is provided for all sessions, and troubleshooting A/V during the NGLA Annual Conference. The Technology Assistant Chair may be asked to support virtual programming.

The responsibilities for this position are year round with peak times during January and February. The Technology Assistant Chair is expected to attend regularly scheduled meetings with their volunteer supervisor as well as the monthly Conference Committee Meeting. This person must be available for on-site support throughout the NGLA Annual Conference. One year of experience volunteering for NGLA or attending the NGLA Annual Conference is preferred.


NGLA Association Team

Assessment

Assessment Chair leads assessment efforts for the Association. This person collaborates with the Conference Leadership Team to evaluate educational programs and conference learning outcomes. The Assessment Chair works with the Board of Directors to create and implement evaluations of the volunteer experience as well as the sponsor experience. This person shares key findings and trends with the Board of Directors and Conference Leadership Team to consider for strategic planning. Additional responsibilities include examining our existing assessment platform for effectiveness and identifying areas within the Association in need of assessment.

The responsibilities for this position are year round with peak times from January through March. Experience in assessment and two-year term is required.

Delegation Outreach and Support

Delegation Outreach and Support Chair collaborates with the Board of Directors and Registration Chair to expand the impact of NGLA. This person participates in the design and execution of outreach initiatives. This person also coordinates support for community members as needed. The Delegation Outreach and Support Chair supervises the Delegation Outreach and Support Committee. This person must have the ability to manage multiple relationships with the NGLA community simultaneously, delegate responsibilities, and manage a small-sized team. The Delegation Outreach and Support Chair must be familiar with the NGLA Annual Conference.

The responsibilities for this position are year around with peak times during August through October and February. One year of experience volunteering for NGLA is required.

Delegation Outreach and Support Committee collaborates with the Delegation Outreach and Support Chair to expand the impact of NGLA. This person participates in the execution of outreach initiatives. This person must have the ability to manage multiple relationships with the NGLA community simultaneously. The Delegation Outreach and Support Committee must be familiar with the NGLA Annual Conference.

The responsibilities for this position are year round with peak times during August through October and February. One year of experience volunteering for NGLA or attending the NGLA Annual Conference is preferred.

Marketing

Communications Coordinator collaborates with the Operations Manager, Secretary, and other members of the NGLA team to prepare publications, guides, and other resources that are shared with the NGLA community. This dynamic role is responsible for content management, including content creation and proofreading established content. This person must have strong verbal and written skills, motivation to take the initiative on projects, and the ability to work independently when needed. Strong attention to detail and comfort adapting to changing timelines is also important. The Communications Coordinator will have the opportunity to further develop their communication skills, support brand consistency and recognition, contribute to the growth of a nonprofit organization, and assist with establishing the voice of NGLA.

The responsibilities for this position are year round with peak times from August through February. The Communications Coordinator is expected to attend regularly scheduled meetings with their volunteer supervisor as well as the monthly Conference Committee Meeting. One year of experience volunteering for NGLA or attending the NGLA Annual Conference is required. Experience on NGLA Student Staff is preferred. Two-year commitment is preferred. Attendance at the NGLA Annual Conference is not required.

Social Media Chair collaborates with the Operations Manager, Secretary, and other members of the NGLA team to share information and engage with NGLA’s followers via social media platforms. Responsibilities include but are not limited to writing and scheduling content, interacting with followers, and communicating any concern expressed by the NGLA community to the Operations Manager. This individual must have in-depth knowledge of social media platforms such as Facebook, Instagram, and Twitter, but is also encouraged to seek out other forms of social media engagement that are relevant to the NGLA community. This individual must also have an understanding of social media engagement etiquette and be able to maintain a high- level of professionalism in all interactions.

The responsibilities for this position are year round with peak times during September, October, January, and February. The Social Media Chair is expected to attend regularly scheduled meetings with their volunteer supervisor as well as the monthly Conference Committee Meeting. One year of experience volunteering for NGLA or attending the NGLA Annual Conference is required. Experience on Student Staff is preferred. Two-year commitment is preferred. Attendance at the NGLA Annual Conference is not required.

Scholarship

Scholarship Chair is responsible for managing the NGLA Scholarship process with the Board of Directors. This person participates in the design of the application and coordinates the administration of NGLA Scholarships. This person also supervises the Scholarship Committee (see below for description of Scholarship Committee).

The responsibilities for this position are primarily September and October as well as mid-January through February.

Scholarship Committee assists with the selection of NGLA Awards recipients. This person is responsible for reviewing NGLA Scholarship applications and providing feedback that is used to select the recipients.

The responsibilities for this position are early January through early February.

Sponsorship

Sponsor Liaison coordinates fulfillment of executed sponsorship agreements and supports sponsors throughout the year. This person works with the Conference Committee as well as the Board of Directors to coordinate programs that are hosted by sponsors. The Sponsor Liaison creates communications and resources for sponsors. This person also provides support for the Virtual Exhibit Hall and On-site NGLA Village. The Sponsor Liaison must have the ability to manage multiple projects simultaneously as well as strong written and verbal communication skills.

The responsibilities for this position are year round with peak times during September, October, January, and February. The Sponsor Liaison is expected to attend regularly scheduled meetings with their volunteer supervisor as well as the monthly Conference Committee Meeting. This person must be available for on-site support throughout the NGLA Annual Conference. One year of experience volunteering for NGLA or attending the NGLA Annual Conference is required. Experience on NGLA Student Staff is preferred. Two-year commitment is preferred.

Virtual Programming

Virtual Programming Chair is responsible for managing a peer-to-peer one day leadership conference offered by NGLA in November 2022. This person participates in the design of the virtual programming and oversees the execution of its plans. This person also supervises the Virtual Programming Coordinator and supports the Technology Assistant Chair. The Virtual Programming Chair must have the ability to manage multiple projects simultaneously, delegate responsibilities, and manage a small-sized team. The Virtual Programming Chair must have previous experience with conference educational programming.

The responsibilities for this position are June through December. This person must be available for remote support during the virtual programming in November 2022. The Virtual Programming Chair receives a complimentary registration to the 2023 NGLA Annual Conference in Pittsburgh.

Virtual Programming Coordinator is responsible for supporting a peer-to-peer one day leadership conference offered by NGLA in November 2022. This person leads the selection of sessions for virtual programming. The Virtual Programming Coordinator must have the ability to manage multiple projects simultaneously. The Virtual Programming Coordinator must have previous experience with conference educational programming.

The responsibilities for this position are June through December. This person must be available for remote support during the virtual programming in November 2022. The Virtual Programming Coordinator receives a complimentary registration to the 2023 NGLA Annual Conference in Pittsburgh.


 2022 - 2025 Board of Directors Member

Each member of the board plays an integral role in furthering the mission of NGLA. Our continued success depends upon the personal commitment and dedication of a select group of individuals who understand the privileges and obligations of leadership. The Association is currently accepting applications for the Board of Directors. Qualified applicants are those with association and/or organizational leadership experience and who are committed to the fraternal movement.

GENERAL EXPECTATIONS

  • Support and advance the Association’s mission, vision, strategic plan, and related initiatives.
  • Achieve substantive progress on assigned area(s) of strategic action each year.
  • Supervise committee(s) and/or workgroup(s) as requested by the Executive Director.
  • Support and empower volunteers, providing feedback where/when appropriate.
  • Demonstrate an active commitment to the operations of the Association.
  • Promote the Association and its programs and services.
  • Maintain confidentiality of the Board of Director’s meetings, and speak for the Association only when authorized to do so.
  • Board members serve a 3-year term with eligibility for reappointment. Board members may serve a maximum of 3 terms.

MEETINGS AND OTHER INVOLVEMENT

  • Prepare for and participate in monthly conference calls with the Executive Director.
  • Attend the NGLA Annual Conference. The 2023 NGLA Annual Conference is February 23-26, 2023 in Philadelphia. Future Conference Dates.
  • Participate in meetings of the Board of Directors, including the Summer Meeting. The 2022 Summer Meeting is scheduled June 13 - June 15 in Philadelphia.
  • Attend activities and events sponsored by the Association whenever possible