2016-2017 Volunteer Roles

NGLA builds community among professionals and students from a variety of fraternal experiences, challenges members to align their actions with fraternal values, and empowers advocates to transform and improve their communities. Please help us achieve this mission by serving the Association as a volunteer.


If you are a new or returning volunteer, we ask that you complete the Call for Volunteers Application. Applications received on or before April 1st will be given priority placement.

April 1 - Priority Deadline for Volunteer Placement
April 6 - Appointments Announced

If you have any questions, please contact the Volunteer Coordinator, Kevin Pons, at ponskj@gmail.com.

 

Communication Team

alt

 

 Katie Owsianiecki, Team Leader

Assistant Director for Greek Life, Pace University

(owsianieckik@gmail.com)

The Student Center (1 chair and a team of 4-5) - The student center is an online community to highlight the work done by the fraternity men and sorority women in the Northeast. This encompasses highlighting events and activities done by councils and chapters in the Northeast, providing a platform for students to share their ideas with each other, and connecting them to the resources and services offered by the Association. [2-3 hours per month]  


NGLA Newsletter (Lead Editor and team of 2-3 to work on generating content) - The Newsletter Editor will develop, proofread and ensure a monthly electronic newsletter is sent to all constituents, inform constituents of NGLA events and happenings, linking to newly available blogs and resources and sharing information about the Association, possess experience with writing newsletter content, demonstrate strong organizational skills and ability to work within deadlines. The Newsletter Team will work with each other and the editor to create a calendar of content ideas, several months in advance. This includes brainstorming, preparing, and researching content for the newsletter as determined by the calendar.  [Editor: 3-4 hours per month, team member 1-2 hours per month]

Social Media (1 lead organizer and a team 3-4) - The social media team will have knowledge of existing social media sites and use each to effectively communicate to respective audiences. The team will also have an understanding of the differences in social media sites and the appropriate manner to communicate with the constituents using the various social sites, i.e. Facebook, Twitter, Pinterest. They will adapt information and post in a creative format for a specific site to attract constituents and to remain on the leading edge in the use of social media and explore various functions for communication as they are developed. They will need availability to monitor and post in a timely manner monthly reminders, updates or special events, and information by working in collaboration with other NGLA committees. Members must understand the need for consistency in messaging and style and provide support to drive-in work groups through the development of a social media and marketing campaign for each event.   

Marketing (3-5) - The marketing team will work with the communications team to manage the public relations of the Association. They will be responsible for managing the PR for all Association events, including the Annual Conference, drive-ins, and programming that is offered year round. The work of this team will be collaborative with the other teams of the Association to successfully market our brand as an organization. [3-5 hours per month on average. Will vary depending on time of year and project assigned (i.e. drive-in marketing be heavier in fall semester)

Website Project Manager (1) - The point person for all of our website content. They filter the information from our various volunteers and works with our website manager to prioritize website content on the NGLA website. [about 1-2 hour per week. This varies based on time of year. Conference season (Nov.-March) is more]

Graphics (1-2 people) - This position serves on an as needed basis to create graphic content, such as logos. They will work with the marketing team to make sure that the brand of the Association is used appropriately and consistently throughout our communications. [about 1 hour per week, will vary as projects are determined]  

 

Leadership Programs Team

Drive-In Conferences (1-2 people for NEGS) & (1-2 people for LGLC) - The Drive-In Conference Committee will work with NGLA staff to assist in the planning of drive-in conferences, including selection of conference host, assist in the assessment of drive-in conferences, research cutting edge conference trends, and make recommendations for future drive-in conferences (New England Greek Summit [NEGS], Local Greek Leadership Conference [LGLC], etc.). [3-6 hours a month for the next year; the busier time will be the month leading up to the conference]


Advisor Academy (1-2 people) - The Advisor Academy Committee will be responsible for providing professional development opportunities for chapter advisors through the Advisor Academy . The Advisor Academy will play an important role in providing training systems to develop fraternity/sorority advisors through competency-based content. This will be accomplished through a focus on the professional, personal and educational development of advisors at all of the NGLA conferences. [3-5 hours a month for the next year; more of a time commitment a month before conference]

Webinar Development (1 chair, 3-4 members) - The Webinar Development Committee will maintain a virtual based classroom with educational programs designed to strengthen the fraternity/sorority experience providing learning opportunities that address the changing dynamics of society and higher education. This shall be accomplished through web-based curriculum designed by content experts on a wide range of topics intended to develop critical thinking, personal growth, and professional competence in our members that align with the mission and vision of the Association. [2-4 hours a month for the next year]

Resource Development (1 chair, 3-4 members) - Resources Development Committee is designed to enhance our members’ skills and interests by developing their personal and organizational skills, knowledge, and abilities. This will be accomplished by sharing resources, such as articles, sites, studies, manuals and best practices that are current and relevant. [2-4 hours a month for the next year]

Council/Community Best Practices (2 co-chairs, 4-6 committee members) - The council/community best practices team is charged with researching current published best practices from umbrella organizations as well as other professional organizations, identifying common themes, and then creating a list of best practices that support the vision of NGLA for the Board to review. The group will then create a set of standards that helps drive our councils and communities forward and reward/recognize the high performing groups. [4-6 hours a month for the next year] Graduate Student Programming (1 chair; 3-5 members) - This team will develop programming to current graduate students at the yearly conference in addition to development opportunities year round via our Communications Committee. This team will consist of recent regional graduate students who have attended NGLA along with a chair to best meet the needs of future professionals. [3-5 hours a month for the next year]

Cultural Competency Workgroup (1 chair; currently seeking 3 members) - Cultural Competency Workgroup will help to develop a sustainable, replicable program that challenges fraternity and sorority members in the Northeast to explore: awareness of one's own cultural worldview, attitudes towards cultural differences, knowledge of different cultural practices and worldviews, crosscultural communication skills, and strategies to challenge and change organizational inclusion practices. Logistically, the delivery method, quantity of students served, time of year, and target audience will be based upon workgroup recommendations. [3-5 hours a month for the next year]

 

 

Annual Conference Team

alt

 

 Kevin Pons, Assistant Conference Chair

Associate Director of Higher Education Partner Services, EverFi

(ponskj@gmail.com)

Conference Awards Chair (1) - The Conference Awards Chair will lead the Awards Committee to the successful completion of the awards nomination and selection process. He/She is responsible for the award review and selection process, revisions to the awards applications and rubrics, implementing the award application process, awards communications including but not limited to the NGLA website, Award Webinars and NGLA newsletters, the selection and training of judges and planning/implementation of the awards banquet. [2-3 hours per month; 10-15 hours per month December through February; must be available for on-site support throughout conference]


Conference Awards Assistant Chair (1) - The Conference Awards Assistant Chair will work closely with the Awards Chair to ensure the Awards Committee successfully completes the awards nomination and selection process. The Assistant Chair and Chair will divide responsibilities in accordance with each other’s strengths in order to allow for continuous improvement of the NGLA awards process. Responsibilities include communicating with conference award team members, scheduling NGLA award webinars, taking notes during team conference calls and serving as award judge if needed. [2-3 hours per month; 10-15 hours per month December through February; ability to be on-site throughout conference preferred]

Conference Awards Team (7) - The Conference Awards Committee will work closely with the Awards Chair to oversee the NGLA Awards process, including revisions to the awards applications, the process for submitting and selecting awards applications, awards communications, and the planning/implementation of the awards banquet. [2-3 hours per month]

Conference Awards Judges (20) - The Conference Awards Judges will work closely with the Conference Awards Chair to provide feedback to awards applicants and select award recipients from the pool of applicants. [5-10 hours per month December through February]

Educational Programming Co-Chair (2) - The Educational Programming Co-Chairs are responsible for overseeing the Educational Programming Committee, which is responsible for all educational program content at the NGLA Conference. This program content includes keynote and featured speakers, breakout programs, professionals sessions, the NGLA Institute, and the Advanced Leadership Summit. In addition to developing the process for selecting program presenters, the committee is responsible for maintaining communication with selected presenters and the Conference Team. [3-5 hours per month; 10-15 hours per month December through February; must be available for on-site support throughout conference]

Educational Programming Committee (6) - The Educational Programming committee works closely with the Educational Programming Co-Chairs to support all educational program content at the NGLA Conference. This program content includes keynote and featured speakers, breakout programs, professionals sessions, the NGLA Institute, and the Advanced Leadership Summit. In addition to developing the process for selecting program presenters, the committee is responsible for maintaining communication with selected presenters and the conference Team. [3-5 hours per month; 5-10 hours per month December through February]

Registration Chair (1) - The Conference Registration Chair is responsible for managing all advance and on-site components of conference registration. The coordinator will work with institutions, fraternity/sorority headquarters, and sponsors to provide assistance in using the selected registration website, troubleshooting issues, providing invoices, cross-referencing payments and delivering superior customer service to ensure a positive experience when registering to attend the Annual Conference. [2-3 hours per month; 10-15 hours per month December through February; must be available for on-site support throughout conference]

Registration Assistant (2) - The Registration Assistants work closely with the Registration Chair to manage all advance and on-site components of conference registration. The assistant will work with institutions, fraternity/sorority headquarters, and sponsors to provide assistance in using the selected registration website, troubleshooting issues, providing invoices, cross-referencing payments and delivering superior customer service to ensure a positive experience when registering to attend the Annual Conference. [2-3 hours per month; 5-10 hours per month December through February; must be available for on-site support throughout conference]

Student Staff Chair (1) - The Student Staff Chair will oversee the selection, training, and supervision of 8-10 conference staff members, who are responsible for overseeing logistical considerations for the conference. The student staff role includes helping with registration, introducing speakers, ensuring educational programs are running smoothly, and monitoring the hallways in the evening. The Student Staff Chair will be on-call during the evenings in the event the student staff needs support. [2-3 hours per month; 10-15 hours per month December through February; must be available for on-site support throughout conference]

Student Staff Assistant (1) - The Student Staff Assistant will support the Student Staff Chair in overseeing the selection, training, and supervision of 8-10 conference staff members, who are responsible for overseeing logistical considerations for the conference. The student staff role includes helping with registration, introducing speakers, ensuring educational programs are running smoothly, and monitoring the hallways in the evening. The Student Staff Chair will be on-call during the evenings in the event the student staff needs support. [2-3 hours per month; 5-7 hours per month December through February; must be available for on-site support throughout conference]

On-Site Logistics Chair (1) - The On-site Logistics Chair will oversee on-site components of the Annual Conference including the Order of Omega Case Study Competition, Friday evening entertainment, service project and t-shirt swap. The Chair will be responsible for planning these events as well supervising the events at the NGLA Conference. The Chair will supervise a committee to assist with these projects. [1-2 hours per month; 5-10 hours per month December through February; must be available for on-site support throughout conference]

On-Site Logistics Committee (4) - The On-site Logistics Committee will support the chair in planning and managing on-site components of the Annual Conference including the Order of Omega Case Study Competition, Friday evening entertainment, silent auction, service project, and t-shirt swap. [1-2 hours per month; 3-5 hours per month December through February]

Technology Support Chair (1) - The Technology Support Chair manages all on-site technology needs for the conference. This person will manage the Guidebook app, helping with A/V needs at general sessions, troubleshooting A/V issues at breakout programs, testing the NGLA projectors, and monitoring the Twitter/Instagram feed. This person will provide year-round advice on technological issues and may be asked to provide recommendations to the NGLA Board. [1-2 hours per month; 10-15 hours per month December through February; must be available for on-site support throughout conference]

 

Partnerships/Sponsorships Team

Partnerships (1-2) - The Higher Education Partnerships Team will help advance the Association by leveraging relationships with unrepresented institutions in the northeast and fraternity/sorority headquarters.  The goal of this team is to recruit additional support of the Association by communicating the benefits of being an NGLA subscriber and attending the Annual Conference. [3-5 hours per month with 6-7 hours per month in January and February]

Sponsorships (1-2) - The Sponsorships Chair will act as a liaison to the NGLA board’s  Growth Committee and will strive to meet revenue goals established by the Growth Committee; establish sponsorship packages; establish individual event sponsorships (example: Professionals Reception); ensure delivery of benefits promised to sponsors both at Annual Conference and throughout the year; scout and approach new/potential sponsors; manage the exhibitor functions of the Annual Conference; work with treasurer to ensure proper invoicing of sponsors; approve and coordinate any “in kind” sponsorships with clear parameters and written contracts. [3-4 hours per month; 10-15 hours in January and February;  should arrive a day early (Wednesday) and must be available for on-site support throughout conference.]

Silent Auction (1) - This volunteer will solicit items for Annual Conference Silent Auction; work with sponsors, keynotes and featured speakers for donations; coordinate all delivery of materials for silent auction to hotel at minimum cost; manage the silent auction on site at Annual Conference including set up, closeout and security of items during conference; manage receipts and donation acknowledgments for all donors; [10 hours per month in January and February; 3 hours in March; should arrive a day early (Wednesday) and must be available for on-site support throughout conference.]

 

Other

Assessment (1) - This person will assist NGLA with annual assessment initiatives, including, but not limited to, implementing, analyzing, and preparing a report for the pre-conference and post-conference assessment for the Annual Conference in February. This person will serve as a resource to other volunteers in the creation of assessment tools for other programs such as drive-ins and webinars held throughout the year. [1 hour per month with 3 hours per month in February and March]

Technology (1) - This person will assist NGLA with the Association’s technology needs.  He/She will advise the Board of Directors on current technology trends and the assist with the purchase of equipment. [1 hour per month with 3 hours per month in February and March]